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Hello and welcome to this HelloID Provisioning product release video for April 2020.
HelloID Provisioning is an 100% born in the cloud, easy the configure and to maintain user provisioning solution. It helps organisations to fully automate the user life cycle management in the network by connecting the HR or SIS as a source system. Every change in this source is detected and processed into the network. No worries anymore about stale user accounts, accumulation of licences or access rights, manual user management or compliancy issues.
In this video I first I’d like to start with a PowerPoint presentation and then demo you the new functionalities.
We have seven new items. The first is that we have multiple notifications, in the previous version this was only one per target connector and now you can specify as many as you like.
We also have management of user, profile and terminal server directories. They can be created for a new account or archived when an user leaves the organisation.
We also now have the option to set business rules on the job title of the contract.
We also have the option to set the account expiration of an active directory account.
If the provisioning engine is executed, daily or by hand, it will send out an summary report of all the actions that are executed.
We now also have the option that the PowerShell source connector automatically derives the field mappings from the first row in the input. In the older versions you had to do this manually or by script.
This is the last new option, stack driver. If something is wrong in your provisioning configuration we now have the option to help you. Per error in HelloID you have an unique ID that you can send to Tools4ever support. With the stack driver GUI, support can see exactly what went wrong in your config.
Again, you can try this yourself. It is available in preview and production, you only have to send an email to firstname.lastname@example.org. So let’s demo this new functionality to you.
Change in notifications
So the first thing I’d like to show you is the change in notifications. Now it’s a new menu option, so notifications is no longer part of the target connector anymore, and here you can specify as many notifications per connector as you like.
With this option here, I can add extra notifications and for example here I have two for the active directory on premise. I can send an email to the manager but also to the new on boarded user. You can also see here that there’s another type, the evaluation summary, this is also new in this release and that will send out a summary of the actions that are executed by the provisioning engine. So let me show you what this looks like.
As a manager I receive an email for a new created account, named Carl. Here the mail is being sent to Amir Atkinson, the manager, but then also an email has been sent to Carl himself to be informed that Amir Atkinson is his manager.
There’s also an email being sent to the administrator of the summary of the provisioning engine, and here you can see a short summary of all the actions that the engine has done. I can also jump straight into the detailed report, there I can get a better overview of all the actions that have been done by the provisioning engine.
Management of the home and profile directories
We also have changed the management of the home and profile directories. These are now part of the target system and of course this is relevant for the on premise active directory only. So you have a new tab and there you can see the different directories that can be managed if an account has been created or deleted.
Here I have specified on what fileserver a home directory needs to be created, this is the path. You can also set the AD home attribute with the corresponding path. Here you have the archive option when the account is been deleted.
In the account section we have added the account expiration, that’s the one here. So I’m setting it to a hard coded date so the account will expire by the end of this year. I can also show you that all these changes have been incorporated into the new account which I created for Carl.
So let me look up this account, Carl Smith, and here you can see that the account is going to expire. I also have a home directory that has been set and of course that directory is created including the necessary permissions.
Option to set business rules
We also have changed added an option to the business rules, now you can set the scope on the job title. I have a rule here, ICT AD groups for managers, and here you now have the title. This is new and was not available before. So you can specify the title and if you are a director of a manager you’re going to be in scope of this rule, and here you can see all the directors and managers of this company.
Stack driver support
The last thing is the stack driver support. Let me go to the entitlements section and here you can see that revoke is failed. If you click here and copy paste this to email@example.com you can get additional support and we’ll be able to see what exactly went wrong. I think it’s good to know that in the next release this will be easier available via an interface so you can do this yourself without isupport.
This is the end of this video. Thank you for your time and attention.
Please let us know if you have any additional questions. You can post your question in youtube or send it to firstname.lastname@example.org. Please subscribe to our channel to receive frequent updates about improvements and changes in HelloID.
For now have a wonderful day.